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Hallex I-1-001 PURPOSE
(REVISED 03/92)
Hallex I-1-002
ORGANIZATION OF Hallex (REVISED 03/92)
Hallex I-1-003 THE
Hallex AUDIENCE (REVISED 03/92)
Hallex I-1-004 USING
AND MAINTAINING Hallex
Hallex I-1-005
COMPONENTS RESPONSIBLE FOR Hallex AND THEIR
RESPONSIBILITIES
Hallex I-1-006
PREPARING A Hallex TRANSMITTAL
Hallex I-1-007
CHECKLIST FOR PREPARERS OF Hallex ISSUANCES (REVISED
04/91)
Hallex I-1-101
REPRESENTATION OF CLAIMANTS: OVERVIEW (REVISED 03/95)
Hallex I-1-102
QUALIFICATIONS OF REPRESENTATIVES
Hallex I-1-103
NOTIFYING CLAIMANTS WHO ARE NOT REPRESENTED BY AN
ATTORNEY OF THE OPTIONS FOR OBTAINING REPRESENTATION
(ADDED 3/95)
Hallex I-1-110
APPOINTING THE REPRESENTATIVE
Hallex I-1-111
DOCUMENTING APPOINTMENT OF REPRESENTATIVE (REVISED 11/92)
Hallex I-1-120
AUTHORITY OF A DULY APPOINTED REPRESENTATIVE (REVISED
11/92)
Hallex I-1-130
TERMINATION OF A REPRESENTATIVE'S APPOINTMENT
Hallex I-1-140 RULES
GOVERNING THE CONDUCT OF REPRESENTATIVES
Hallex I-1-150
PROCESSING AN ALLEGED VIOLATION
Hallex I-1-160
REINSTATEMENT OF A REPRESENTATIVE AFTER SUSPENSION OR
DISQUALIFICATION
Hallex I-1-190 SAMPLES
(ADDED 11/92)
Hallex I-1-210
APPOINTMENT OF REPRESENTATIVE(S)
Hallex I-1-211 WAIVER
OF FEE
Hallex I-1-212
INFORMING REPRESENTATIVES OF FEE REGULATIONS
Hallex I-1-220 TIME
LIMITS FOR FILING FEE PETITIONS
Hallex I-1-230
PROCESSING FORM SSA-1560 (PETITION TO OBTAIN APPROVAL OF
A FEE FOR REPRESENTING A CLAIMANT BEFORE THE SOCIAL
SECURITY ADMINISTRATION) (REVISED 02/93)
Hallex I-1-240
EVALUATING FEE PETITIONS
Hallex I-1-245
AUTHORIZATION TO CHARGE AND RECEIVE A FEE
Hallex I-1-246
DISAPPROVAL OF A FEE REQUEST
Hallex I-1-250
ADMINISTRATIVE REVIEWS
Hallex I-1-260
EVIDENCE OR ALLEGATIONS OF VIOLATIONS OF LAW
Hallex I-1-270 EQUAL
ACCESS TO JUSTICE ACT
Hallex I-1-302 FRAUD
Hallex I-1-303 CRIMINAL
VIOLATIONS BY REPRESENTATIVES
Hallex I-1-304 HEARING
OFFICE RESPONSIBILITIES
Hallex I-1-401
DISCLOSURE OF INFORMATION
Hallex I-1-402 FREEDOM
OF INFORMATION ACT
Hallex I-1-403 PRIVACY
ACT
Hallex I-1-404
PROCESSING REQUESTS FOR COPIES OF Hallex (ADDED 09/92)
Hallex I-1-501 WHAT
CONSTITUTES A LITIGATION-RELATED INQUIRY
Hallex I-1-502 GENERAL
PROCESSING
Hallex I-1-503 DIVISION
OF CONGRESSIONAL RELATIONS PROCESSING
Hallex I-1-504 HEARING
OFFICE PROCESSING
Hallex I-1-505 OFFICE
OF APPELLATE OPERATIONS PROCESSING
Hallex I-1-506 OFFICE
OF CIVIL ACTIONS PROCESSING
Hallex I-1-507 DLAI
ACTIONS
Hallex I-1-508
REPORTING REQUIREMENTS
Hallex I-1-590 EXHIBITS
Hallex I-1-601
CONGRESSIONAL INQUIRIES AT HEARING OFFICES
Hallex I-1-610
CONGRESSIONAL INQUIRIES AT HEADQUARTERS
Hallex I-1-690 SAMPLES
Hallex I-1-701 OHA
GUIDE CLASS ACTION IMPLEMENTATION--OVERVIEW
Hallex I-1-702
COMPONENT RESPONSIBILITIES
Hallex I-1-703
JURISDICTION FOR REVIEW OF CLASS MEMBER CASES
Hallex I-1-704 SCOPE
OF REVIEW
Hallex I-1-705
PREADJUDICATION ACTIONS--GENERAL
Hallex I-1-706
SCREENING AND NOTICE PROCESS
Hallex I-1-707
PROCESSING AND ADJUDICATION
Hallex I-1-708 CASE
CONSOLIDATION PROCEDURES
Hallex I-1-709
ELIGIBILITY FOR CLASS RELIEF
Hallex I-1-710
JURISDICTION QUESTIONS
Hallex I-1-711 CASE
CODING
Hallex I-1-712
REPORTING REQUIREMENTS
Hallex I-1-713
INQUIRIES
Hallex I-1-790
EXHIBITS
Hallex I-2-001
HEARING BEFORE AN ADMINISTRATIVE LAW JUDGE--GENERAL
Hallex I-2-005
HEARING OFFICE CHIEF ADMINISTRATIVE LAW JUDGE,
ADMINISTRATIVE LAW JUDGE AND HEARING OFFICE STAFF
RESPONSIBILITIES (REVISED 06/93)
Hallex I-2-010
INITIAL CASE SCREENING AND PREPARATION
Hallex I-2-020
ACKNOWLEDGEMENT OF REQUEST FOR HEARING
Hallex I-2-030
ESTABLISHING CASE CONTROLS
Hallex I-2-040
REQUEST FOR HEARING--FILING REQUIREMENTS
Hallex I-2-050 TIMELY
REQUEST FOR HEARING--FILING REQUIREMENTS
Hallex I-2-060 GOOD
CAUSE FOR LATE FILING
Hallex I-2-070
HEARING OFFICE SERVICE AREA (REVISED 02/97)
Hallex I-2-072
ASSIGNING AND PROCESSING REQUESTS FOR HEARING FILED BY
CLAIMANTS WHO DO NOT RESIDE IN THE UNITED STATES (REVISED
02/97)
Hallex I-2-080
HEARING OFFICE FILE
Hallex I-2-090
SAMPLES
Hallex I-2-101
PREHEARING CASE ANALYSIS AND WORKUP -- GENERAL
Hallex I-2-105
CONDUCTING PREHEARING CASE ANALYSIS AND WORKUP (REVISED
04/95)
Hallex I-2-110 CLAIM
FILES (REVISED 04/94)
Hallex I-2-115
EXHIBITS (REVISED 03/92)
Hallex I-2-120
PREPARATION OF EXHIBIT LIST
Hallex I-2-125
PREPARATION OF SUMMARIES OF THE EVIDENCE
Hallex I-2-130
PROFESSIONAL QUALIFICATIONS OF PHYSICIANS AND MENTAL
HEALTH PROFESSIONALS (REVISED 11/94)
Hallex I-2-135
EXAMINATION OF PROPOSED EXHIBITS AND OTHER CLAIM FILE
MATERIAL (REVISED 04/95)
Hallex I-2-137
CLAIMANT THREATENS VIOLENCE
Hallex I-2-140
CRITICAL CASES (REVISED 09/92)
Hallex I-2-145
PARTIES TO THE HEARING
Hallex I-2-150
DEATH OF CLAIMANT (REVISED 06/94)
Hallex I-2-155
ASSIGNMENT OF SERVICE AREA CASES TO ADMINISTRATIVE LAW
JUDGES
Hallex I-2-157
ASSIGNMENT OF NON-SERVICE AREA CASES TO ADMINISTRATIVE
LAW JUDGES
Hallex I-2-160
DISQUALIFICATION OF ADMINISTRATIVE LAW JUDGES
Hallex I-2-165
HEARINGS
Hallex I-2-170
FOREIGN LANGUAGE INTERPRETERS (REVISED 10/95)
Hallex I-2-172
INTERPRETERS -- HEARING-IMPAIRED CLAIMANT (REVISED 10/95)
Hallex I-2-174
CONTACTING HEARING-IMPAIRED CLAIMANTS WITH
TELECOMMUNICATIONS DEVICES FOR THE DEAF
Hallex I-2-175
PREHEARING CONFERENCE
Hallex I-2-180
WITHDRAWAL OF REQUESTS FOR HEARING
Hallex I-2-185
CLARIFICATION OF APPEALS COUNCIL REMAND ORDERS (REVISED
09/92)
Hallex I-2-190
SAMPLES
Hallex I-2-195
EXHIBITS (ADDED 06/93)
Hallex I-2-201
ISSUES (REVISED 11/92)
Hallex I-2-210
NOTICE OF ISSUES
Hallex I-2-220
OBJECTIONS TO THE ISSUES
Hallex I-2-225
EXPEDITED APPEALS PROCESS--CONSTITUTIONALITY OF STATUTORY
ISSUES
Hallex I-2-230
COLLATERAL ESTOPPEL--ISSUES ALREADY DECIDED UNDER ANOTHER
TITLE
Hallex I-2-235
EARNINGS RELATED ISSUES THE ADMINISTRATIVE LAW JUDGE MAY
AND MAY NOT ADDRESS--JURISDICTION
Hallex I-2-290
SAMPLES
Hallex I-2-301 SCHEDULING AND NOTICE OF HEARING -- GENERAL
Hallex I-2-305 WHERE ADMINISTRATIVE LAW JUDGE HEARINGS ARE HELD
Hallex I-2-310 SCHEDULING HEARINGS (REVISED 02/97)
Hallex I-2-315 NOTICE OF HEARING
Hallex I-2-320 ACKNOWLEDGMENT OF NOTICE OF HEARING
Hallex I-2-325 WAIVER OF ADVANCE NOTICE OF HEARING
Hallex I-2-330 POSTPONEMENT OF HEARING--AMENDED NOTICE OF HEARING
Hallex I-2-335 ADJOURNMENT AND CONTINUANCE OF HEARING
Hallex I-2-340 STATUS LETTERS
Hallex I-2-345 SPANISH LANGUAGE TRANSLATIONS OF FORMS AND NOTICE
Hallex I-2-350 SPECIAL NOTICES FOR BLIND CLAIMANTS OR RECIPIENTS
Hallex I-2-390 SAMPLES
Hallex I-2-401 through 455
Hallex I-2-401 DISMISSALS--GENERAL (REVISED 06/94)
I-2-405 DISMISSING A REQUEST FOR HEARING (REVISED 06/94)
I-2-410 VACATING AN ORDER OF DISMISSAL
I-2-415 HEARING REQUEST NOT TIMELY FILED
I-2-420 DISMISSAL AT THE CLAIMANT'S REQUEST
I-2-425 DISMISSAL DUE TO CLAIMANT'S FAILURE TO APPEAR
I-2-430 DISMISSAL--NO RIGHT TO A HEARING (REVISED 06/94)
I-2-435 DISMISSAL DUE TO DEATH OF A CLAIMANT (REVISED 06/94)
I-2-440 RES JUDICATA
I-2-445 REVISED DETERMINATIONS
I-2-450 HEALTH INSURANCE CASES--AMOUNT IN CONTROVERSY
I-2-455 DISMISSAL RETURNED AS UNDELIVERABLE (ADDED 11/93)
Hallex I-2-501 through 560
Hallex I-2-561 through
590
Hallex I-2-6xx
Hallex I-2-7xx
Hallex I-2-8xx
Hallex I-2-9xx
Hallex I-3-0xx
Hallex I-3-1xx
Hallex I-3-3xx
Hallex I-3-4xx
Hallex I-3-5xx
Hallex I-3-6xx
Hallex I-3-7xx
Hallex I-3-8xx
Hallex I-3-9xx
Hallex I-4-001 Introduction
Hallex I-4-002
Functions and Responsibilities of the Office of Civil
Actions
Hallex I-4-003
Structure of the Office of Civil Actions
Hallex I-4-004
Operating Division Functions and Responsibilities
Hallex I-4-005
Division of Litigation Analysis and Implementation
Functions and Responsibilities
Hallex I-4-101
Introduction to Judicial Review of Social Security Cases
Hallex I-4-102
Commencing a Civil Action
Hallex I-4-110
Receipt of Notice of Suit
Hallex I-4-112
Obtaining Files and Cassettes
Hallex I-4-114
Obtaining Transcripts of Hearing Cassettes
Hallex I-4-120 (Reserved for) Analyst Review--General
Hallex I-4-122 (Reserved for) Analyst Review--Screening
Procedures
Hallex I-4-125
Analyst Review--Non-Screening Procedures
Hallex I-4-130
Affidavits--General
Hallex I-4-131
Affidavits--Untimely Filed
Hallex I-4-132
Affidavits--Failure to Exhaust
Hallex I-4-133
Affidavits--Res Judicata
Hallex I-4-134
Affidavits--Amount in Controversy Less Than $1,000
(Medicare)--$2,000 in Peer Review Organization (PRO)
Cases
Hallex I-4-135
Affidavits--Other
Hallex I-4-136
Typing and Release of Affidavits
Hallex I-4-140
Miscellaneous New Court Case Actions
Hallex I-4-141
Duplicate Complaints
Hallex I-4-142
Expedited Appeals Process
Hallex I-4-143
Equal Access to Justice Act
Hallex I-4-144
Class Actions
Hallex I-4-145
Mandamus Actions
Hallex I-4-146
Extensions of Time
Hallex I-4-150
Court Records Technician Review and Assembly of
Administrative Record in Preparation of Certification--An
Overview
Hallex I-4-151
Initial Screening by Court Records Technician
Hallex I-4-152
Assembly of Procedural Material
Hallex I-4-153
Transcript of Oral Hearing
Hallex I-4-154
Evidentiary Documents (Exhibits)
Hallex I-4-155
Numbering and Indexing the Administrative Record
Hallex I-4-156
Certification of the Administrative Record
Hallex I-4-157
Sending the Record to Reprographics
Hallex I-4-158
Special Situations
Hallex I-4-159
Court Records Technician Exhibits
Hallex I-4-160
Reprographics Staff Functions and Responsibilities
Hallex I-4-161
Summons and Complaint Duplication
Hallex I-4-162
Certified Administrative Record Duplication
Hallex I-4-165
Contracts Staff Functions and Responsibilities
Hallex I-4-166
Sending Cassettes to the Contractor
Hallex I-4-167
Returned Transcripts
Hallex I-4-168
Tape Audit
Hallex I-4-169
Reprographics and Contracts Staff Exhibits
Hallex I-4-170
File Station Retention of Administrative Record
Hallex I-4-180
Role of OGC and the U.S. Attorney
Hallex I-4-199
Exhibits
More Sections Added Soon. All
sections will be re-indexed once the whole upload is
done.
What is Hallex?
Hallex -- the Hearings, Appeals and Litigation Law
Manual, from the Office of Hearings and Appeals (OHA) of
the Social Security Administration, conveys guiding
principles, procedural guidance and information to OHA
staff. Hallex includes policy statements resulting from
an Appeals Council en banc meeting under the authority of
the Appeals Council Chair. Hallex also defines procedures
for carrying out policy and provides guidance for
processing and adjudicating claims at the Hearing,
Appeals Council and Civil Action levels.
Hallex is composed of two volumes.
Volume I has five divisions:
Division 1 - General Subjects
Division 2 - Administrative Law Judge Hearings
Division 3 - Appeals Council Review
Division 4 - Civil Actions
Division 5 - temporary instructions which will be later
incorporated into Divisions 1 through 4.
Volume II houses desk reference guides and is composed of
six parts:
Part 1 - the OHA Circuit Court Case Reporter
Part 2 - system-related information
Part 3 - standardized language for the field
Part 4 - preambles to selected regulations having
significant impact on OHA
Part 5 - Appeals Council Interpretations (ACIs)*
Part 6 - standardized language for headquarters
components
*ACIs are designed to resolve issues arising from policy
gaps or unclear statements of policy, promote consistency
and uniformity in the application of policy throughout
the adjudication process, and establish precedents at the
hearing and appeals levels of adjudication.
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